Job offer: Bilingual Program Coordinator | AGEWELL

Program Coordinator

Job description

The bilingual Program Coordinator will work with senior program leads in a dynamic team environment to organize and implement a broad range of administrative functions related to network research and training programs, including liaising with network researchers and trainees, grant administration, committee support, and event coordination. This is a one-year full-time position with the possibility of renewal. This is a virtual first role welcoming candidates from across Canada, but with preference for those within the Eastern Time zone. The AGE-WELL Network Management Office is based in Toronto, Ontario hosted by University Health Network. The successful candidate may be required to travel to Toronto or to research and education program events on occasion.

Key responsibilities

Program governance (10%)

  • Provides administrative support to key research and training program committees (e.g. Research Management Committee, Platform Advisory Committee) including coordinating and scheduling meetings, drafting agenda and support materials for meeting packages, liaising with members and preparing correspondence, minuting meetings.
  • Coordinates committee activities (e.g. mid-term project evaluation, adjudication of applications), including issuing communications and reminders, developing documentation, compiling data for further decision and action by committee members.

Virtual and in-person event coordination (30%)

  • Supports regular virtual and in-person event planning for research and education programs including webinar, seminar, workshop, annual forums, and in-person event planning and scheduling.
  • Supports knowledge exchange events and activities, through the development of decks and scripts for speakers, supporting live events via chat, polls and Q&A monitoring and response.
  • Coordination of French-language activities and events with Francophone network members.

Coordination et communications des programmes (60 %)

  • Communicates with researchers, trainees, program alumni, and partners about research, education and training programs and grants/awards via email and other communication platforms such as slack. • Disseminates information about research and education programs by preparing content for the network website and intranet; coordinates with the communications teams to ensure cohesive messaging.
  • Prepares and issues funding documentation (e.g. extension letters, award letters etc.) for previously funded network research projects and education awards. Maintains accurate grant tracking through established procedures and connects with program leads or finance officer as necessary.
  • Manages the organization and maintenance of research and training program records, including network databases; compiles and enters data with accuracy and attention to detail. Supports network reporting efforts through database reports.
  • Assists with the preparation of surveys and other data collection tools as required to gather information about or evaluate research and education programs. Compiles program data and assists in the preparing of reports.
  • Undertakes other duties or special projects as required in support of Network Management Office.

Profile required

  • University degree with a background in the health, social sciences, education fields (or related fields)
  • Minimum three (3) years of relevant work experience
  • English/French bilingualism required
  • Experience coordinating programs in an education or healthcare environment or administering grant funding preferred
  • Experiencing coordinating seminars or events an asset.
  • Excellent communication (both verbal and written) and interpersonal skills are critical in order to perform the many duties of the position and to interact and communicate with students, researchers, partners and other portfolios within the AGE-WELL network community.
  • Strong customer service focus with a proven ability to establish and maintain effective working relationships with a broad range of internal and external audiences.
  • Strict attention to detail and accuracy, with an appreciation for the implications of errors for the network with respect to reputation and relationship building. Ability to follow formal business practices and policies with high attention to detail.
  • Ability to effectively handle sensitive and confidential matters and materials.
  • Advanced skills in Microsoft Office including Word, Excel, and PowerPoint. Experience with database use is considered an asset. Must be able to adapt to changing technology and implement new developments to increase productivity. Ability to master the use of network collaboration technologies.
  • Experience producing detailed, analytical reports using program content.
  • Demonstrated excellence in project or program management

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

Job Information

  • Position: Bilingual Program Coordinator
  • Site: KITE – Toronto Rehab Research Institute (University Centre)
  • Department: AGE-WELL NCE
  • Salary: Commensurate with experience and consistent with UHN Compensation Policy Hours: 37.5 hours per week
  • Status: Temporary Full Time (1 year contract with possibility of renewal)

Submit your application

  • To apply, click on APPLY button on the UHN job posting page
  • We thank all applicants, but only those selected for an interview will be contacted.

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