Submit a project — Meetings Calendar

Since last April 1, all CRIR researchers will have to submit new projects and manage current projects (requests for modifications, renewals, project closures) directly in the Nagano platform.

Please note that the former CRIR research project submission platform will remain accessible for consultation of documents only  via this link:

Researchers (and members of their research team) who have not received an automatically created CCSMTL’s Nagano access code can write to the following address to request it: Following an access request, you should obtain them no later than two working days.

For more information on the Nagano project at CCSMTL (including Q&A sessions for researchers), click here.

For the basic training capsules intended for researchers, click here.

For any questions about the change to Nagano, do not hesitate to contact TOURÉ, Mariama, interim coordinator of the REB of the CRIR establishments (

Please use if you have any problems with the Nagano platform.



Details for the projects submitted to the REB office of the CRIR establishments on the Nagano of the CCSMTL

Several efforts have been made by the Nagano team of the CCSMTL to adapt its platform to meet the needs of CRIR, which has specific characteristics as a multi-establishment research center. However, given the current structure of the platform, which does not allow complete synchronization of all information between the different Nagano of CRIR sites, the research teams will unfortunately have to complete an institutional feasibility form (called F11-MEO) for each of the CRIR’s sites where they wish to recruit. Note that a harmonization process was discussed by the PUR and steps toward such a process could be considered between the CRIR’s establishments.

On another note, it is important for CRIR researchers to pay particular attention to the following instructions, in the Nagano’s entry window, when submitting a new project.

Multicenter MSSS project (in French on the platform: Projet multicentrique MSSS): For CRIR projects which are carried out in at least one site other than the CCSMTL OR which are carried out in a single establishment which is NOT the CCSMTL, the multicenter option must be checked in Nagano, despite the formal agreement authorized by the MSSS.

Ethical evaluation in this establishment (in French on the platform: Évaluation éthique dans cet établissement): “this establishment” refers to the CCSMTL, including the office of the CRIR’s establishments REB (even if the evaluated project does not take place at the CCSMTL).

For more information specific to CRIR, we invite you to consult the Nagano presentation made at the 19th meeting of the Assembly of CRIR Regular Researchers, on May 20 : Presentation_Nagano_Assemblee_CRIR_2021-05-20

Tools developed to help CRIR researchers navigate Nagano

Schedule for Submission and Evaluation of Projects

The CRIR’s Institution REB’s activities are scheduled an activity intra-CRIR calendar, intented only for projects taking place in at least one of the CRIR institutions

The REB’s meetings dates on both calendars are the same but the submission dates differ depending on the type of project presented.


Application of the New Reference Framework for Public Institutions in the Health and Social Services Network for Authorization of Research Taking Place in More than One Institution (Multi-Centre Research)

Since February 1, 2015, multi-centre projects taking place in CRIR institutions or regional partner institutions can be evaluated according to one of the two following evaluation methods, depending on the location of the project.

  1. If the multi-site project takes place only in CRIR partner institutions, the evaluation procedure for the project remains the same; applicants should follow the rules and regulations governing the REB of the CRIR institutions.
  2. If the multi-site project takes place in at least one CRIR institution and at least one institution external to our partner institutions, then the project must be evaluated according to the new procedure put into place by the Public Institutions Reference Framework for the Health and Social Services Networkfor authorization of multi-centre research.

The underlying principle of this new Reference Framework for public institutions in the health and social services network for authorization of multi-centre research is that one ethics review will be conducted by the REB of record in Quebec (établissement du RSSS). Thus, a single REB will do the ethical analysis of multi-centre projects for all the public health institutions that agree to participate.


SELECTION of the Evaluating REB

The selection of the evaluating REB is made by the researcher requesting the ethical evaluation of their research project, using the following criteria:

  1. The first criterion that the researcher must consider is their status within one or more of the RSSS (Health and social services network) institutions;
  2. The researcher will have their research project evaluated by the REB of the institution that granted them researcher status if participants are recruited from that institution;
  3. If not, the researcher will have their project evaluated by the REB of one of the institutions from which participants are recruited;
  4. If there is no REB either at any of the institutions where participants are recruited, or at any of the institutions where the researcher has been grated researcher status, then the central REB (CCÉR) will evaluate the project.

NOTA BENE : The REB of the CRIR institutions will act de facto as the evaluating REB for researchers of CRIR if the recruitment of participants will be done in at least one CRIR institution, one of their partner institutions.



Researchers should submit their projects for REB evaluation according to the deadlines established by the Committee, using the request for evaluation form. As well, as the usual documentation ( esearch project description, consent form, recruitment letter, etc.), the request for evaluation must also be accompanied by the following documents:

  • A list of all the institutions of the RSSS that the researcher is requesting to take part in their project, and all the relevant information regarding these local populations and conditions that may affect the assessment of ethical acceptability.
  • Proof of scientific evaluation and approval, or steps in progress taken by the researcher for this purpose.

Nota Bene: If the REB of the CRIR is the ethics evaluator, the researcher must submit the research project using the online platform and form A.



Following accepting to act as the REB evaluator, the REB has 30 days in which to evaluate the project. However, this time period is initiated only when a recognized scientific evaluation and approval is on file. Thus the 30 day period begins only when the researcher has provided the REB with evidence that the scientific assessment was completed and the project was approved .

Following the evaluation of the project by the REB, they must send their comments to the researcher within 5 working days.

Following the final reception of the amended and completed documents of the researcher, the REB’s decision must be made within 5 working days. This letter must :

  • Confirm that the REB has verified that the project has undergone a scientific evaluation and approval
  • Give the result of the ethical review that has been done